The first line of defense against consistency errors is simply being aware of them. The Top 10 errors listed below give authors and editors a reminder of important things to check before documents are published. However, the best way to improve consistency in documents is to run PerfectIt.

As a medical writer, your team depends on you to catch errors, large and small. It’s your job to make sure that months or even years of hard work on a regulatory submission, grant application, or research article aren’t undermined by small imperfections that make a bad impression and weaken your team’s credibility.

You want your self-published book to make an impression on your readers. But you want that impression to be based on your ideas and your writing, not on inconsequential errors and inconsistencies in spelling and punctuation.

If you’ve been using PerfectIt 3, then you’re about to experience a dramatic improvement in how PerfectIt works and how much time it can save. The improvements bring Windows users in line with features that Mac users have had since the launch of PerfectIt Cloud.

If your work involves more than one style manual, or more than one set of style preferences, you’re going to love the changes in PerfectIt 4 (our Windows edition). The most exciting difference is the introduction of styles based on styles. However, it helps to understand the other changes we’ve made.

People resent being corrected. No matter how big or small the problem is, no one likes to feel scolded. You may be the office editorial expert, but your co-workers won’t welcome unsolicited instruction on how to use software they’ve been using for years; and they certainly don’t want to hear that words they’ve used their whole lives are offensive to company stakeholders.

Most abbreviations do require a definition. In any case where readers might be confused by TLAs (three letter abbreviations), it's important that they be defined in the text or in a Table of Abbreviations. A research proposal or article with complicated and confusing abbreviations is one that will quickly face rejection. The problem is that authors become so familiar with abbreviations that they forget to define them. To test how prevalent the problem is, we used PerfectIt, the add-in for MS Word that locates undefined abbreviations, to check 3000 randomly selected documents.

The best way to self-edit a document is not to. Seriously: You should get an editor’s help whenever you can. The cost is probably less than you think. The work will come back faster than you think. And you are better off if you don’t try to go it alone. You can find more details in You Should Hire an Editor.

What should you do if you’re the lone voice of editorial standards in a company full of people who can’t even be bothered to put their dishes in the dishwasher or make sure their garbage hits the wastebasket, let alone follow your style guide?

Find and Replace is magic! Now, instead of spending hours searching and changing with the near certainty you’ll miss just one instance in the most embarrassing place possible, you can, with just a few clicks, make a much more hideously embarrassing screwup. Here are six cautionary tales for your edification.

Language can be a potent force for good—or evil. It matters what we say, and how we say it. And writing matters even more than speech. Our words live on the page long after spoken words are forgotten. 

Hyphens are like little screws that hold words together. Now, if you’ve ever gone to a hardware store to buy screws, you know that there are a lot of different kinds of screws. But hyphens? They all look the same – well, within any specific font, anyway. So you might think there’s just one kind of hyphen. You’d be wrong. Full-on, abso-bloody-lutely wrong.

If you’re bidding for a contract or responding to a request for proposals (RFP), it doesn’t matter whether it’s small or large. From research funding in the thousands to infrastructure in the billions, there’s always a great deal at stake. Whether it’s jobs that depend on a contract or research that can alter lives, the outcomes of proposal documents could not be more significant. That’s why it’s crucial that your words make the best impression.

Put simply, true AI software for editing does not yet exist, and there are two major reasons why it will never replace the human editor. Firstly, editing is about more than correcting text. It’s about understanding and manipulating linguistic shade, colour and nuance; software works in black and white.

Editing is a great career choice. You can be independent, have variety in your day-to-day routine, use your expertise, and contribute to the development of interesting and useful documents. However, working as an editor can also be isolating and it can make you feel powerless. That’s where a professional editor society comes in.

Non-breaking spaces, also known as no-break, non-breakable, hard or fixed spaces, are characters that look exactly like regular spaces. You cannot see the difference between a non-breaking space and a regular space either on the page or on most screens. The difference between a non-breaking space and a regular space is how it is treated if it happens to separate two words at the end of a line of text.

What’s the difference between a hyphen and a dash? Did you even know there was a difference? Lots of people use them interchangeably, but if you want to present a perfect document and stand out from the crowd, you need to understand the difference.

With each of these examples, you have a choice to make. Should you include these special marks, or leave them out? These are diacritical marks, or diacritics, and they include accents, cedillas and more. Often, the term ‘accents’ is used colloquially for all of them, and that’s the term we’ll adopt here.

Why do small mistakes slip through even when we try so hard to iron them out? Scientists are only beginning to come up with answers. For instance, psychologist Tom Stafford of the University of Sheffield explains that writers make errors because they are busy concentrating on the high-level task of conveying meaning, whereas readers pick up typos because reading requires less brain power.

With more than 11 million plays and incredibly catchy lyrics, indie rock band Vampire Weekend’s song ‘Oxford Comma’ has generated heated online debate about its meaning.